Regular Selectboard Meeting 03-18-2024

Windham, VT Special Selectboard Meeting Agenda

Hybrid Meeting – In-person at Town Office & Online via Zoom

Monday, March 18, 2024 at 5:30 PM

To the Public:  If you want to join us via Zoom or by phone, an invitation with the pertinent information follows.

Please keep yourself muted while not speaking to minimize background noise.

Note: Action may be taken on any agenda item.

1. Start recording & call the meeting to order
2. Elect Selectboard Chair and Vice Chair for the ensuing year
3. Additions/deletions and/or changes to the agenda
4. Announcements/reminders
5. Act on minutes from the 2/19/24 & 2/26/24 Selectboard Meetings and 3/9/24 Annual Town Meeting
6. Public Comment – Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair and order must be maintained. The selectboard cannot discuss items that are not on this agenda.
7. Correspondence – Limited to topics that are not on the agenda. There can be no public comments or selectboard discussion of correspondence at this meeting.
8. Payroll/Bills: Discussion/motions to approve check warrant report(s) (sign at the meeting)
9. Reorganization for 2024
   1. Review, revise, adopt Selectboard Letter to Town Officials
   2. Review, revise, adopt Conflict of Interest Policy
   3. Review, revise, adopt Rules of Procedure
   4. Review, revise, appoint Town Officials
   5. Review, revise, appoint Town Officials/Committee Members (expiring ones listed)
      1. Road Commissioner – Kord Scott
      2. Constable –
      3. Grant Administrator – Imme Maurath
      4. Grant Strategist – Cathy Fales
      5. Planning Commissioner – Katherine Wright, Chris Cummings
      6. Representatives to Windham Regional Commission – Carolyn Partridge & Bill Dunkel
      7. Selectboard Clerk – Mary McCoy
      8. Tree Warden – Walter Woodruff
      9. Building Safety Officer – Ron Cohen
      10. Co-Emergency Management Coordinators- Imme Maurath & ?
      11. Radio Amateur Civil Emergency Service Operators – Tan Bronson & Jim McCandless
      12. Energy Coordinator – Bill Dunkel
      13. Energy Committee Member – Vance Bell
      14. Citizens Advisory Comm./Housing Rehab. Dev. Grant – Bonnie Chase & Michael Simonds
      15. Green-up Co-coordinators – Ellen McDuffie & Kathy Jungermann
      16. Social Services Committee Members – Tom Widger, Marcia Clinton, Skip Raymond, and Barbara Jean Quinn
      17. Meeting House Committee Members – Louise Johnson
      18. Deerfield Valley Communications District Reps – David Cherry & Chris Cummings
      19. Review other positions recommended by the VLCT

10)  Staff Reports with Discussion and Possible Decisions

A) Road Foreman – Richard Paré (1^st meeting of the month unless otherwise needed)

B) Grant Administrator – Imme Maurath

C) Grant Strategist (needs assessment) – Cathy Edgerly Fales

D) Planning Commission (zoning permit changes) – Bill Dunkel

E) Meeting House Committee (generator bids) – Maureen Bell

F) Town Clerk – Ellen McDuffie

G) Treasurer – Kathy Scott

1. Old/New Business
   1. Discuss updated zoning permit app submitted for review (if not covered above) – Bill D/all
   2. Discuss new telephone system – George
   3. Evaluate Town Meeting 2024 – all
   4. Report on MRGP report and fee due 4-1-24 – Kord
   5. Discuss need for further research on exhaust hood, etc. – Kord
   6. FHWA project update – including guardrail discussion (if not covered above)
2. Adjourn regular meeting & stop recording.

  The next Regular Selectboard Meeting – Monday April 1^th at 5:30 pm

 Kord Scott is inviting you to a scheduled Zoom meeting.

Topic: Regular Selectboard Meeting

Time: Mar 18, 2024 05:30 PM Eastern Time (US and Canada)

Join Zoom Meeting

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Meeting ID: 870 3484 3720

Passcode: 372380

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