Planning Commission

WINDHAM PLANNING COMMISSION MEETING
Monday, April 22, 6:30 PM, via Zoom

Agenda:

• Act on Minutes of March Meeting
• Set Date for Public Hearing on Conditional Use Permit
• Determine Uniform Language for Density Standards
• Regulating Development on Steep Slopes
• Definition of an ADU

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Call to Order 2:30pm

• Public Comment
  (Limit 3 min per comment, limited to topics not on agenda, directed to the school board chair, maintain order and decorum, use a zoom timer to countdown)
• Changes to the Agenda
• Executive session:
  I make a motion for the Board to enter Executive Session under 1 V.S.A. § 313(a)(1) after making a specific finding that premature public knowledge would clearly place the public body, or a person involved at a substantial disadvantage: (F) confidential attorney-client communications made for the purpose of providing professional legal services to the body.

Old Business 3:30pm

• Approve Articles for Revote- discussion, possible action.
  • Article 1:  Shall the voters of the Windham School District approve the school board to expend $557,344 which is the amount the school board has determined to be necessary for the ensuing fiscal year?
  • Article 2:  Shall the voters of Windham School District grant general authority to the school board to pay tuition for an elementary student at an approved independent elementary school?

More information to come.

More information to come.

Windham, VT Selectboard Meeting Agenda

Hybrid Meeting – In-person at Town Office & Online via Zoom

Monday, April 15, 2024 at 5:30 PM

1. Start recording & call meeting to order
2. Additions/deletions and/or changes to the agenda
3. Announcements/reminders (appointees taking Oath of Office & SB signatures as necessary)
4. Act on minutes from the 4/1/24 Selectboard Meeting
5. Public Comment – Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair with order maintained. The selectboard cannot discuss items that are not on this agenda.
6. Correspondence – Limited to topics that are not on the agenda. There can be no public comments or selectboard discussion of correspondence at this meeting.
7. Payroll/Bills: Discussion/motions to approve check warrant report(s) (sign at the meeting)
8. Staff Reports with Discussion and Possible Decisions
   1. Town Engineer – Everett Hammond (Chip Seal & Paving Management Plan)
   2. Webmaster – Bea Eliastam (review/decide Curly Sprouts Creatives proposal)
   3. Grant Administrator – Imme Maurath (update on LEMP due 4/15 & FEMA/FHWA)
   4. Grant Strategist – Cathy Edgerly Fales
   5. Planning Commission – Bill Dunkel
   6. Meeting House Committee – Maureen Bell
   7. Town Clerk – Ellen McDuffie (update on dog registrations)
   8. Listers – Antje Rupert
9. New Business
   1. Discuss supporting Susan Persa’s “Windham Historical Society” suggestion – Kord
   2. Report on ARPA Report to IRS (due 4/30) – Kord
   3. Discuss letter of intent to VTrans for 2025 Grants in Aid (due 5/10) – Kord
   4. Review various VLCT recommendations not addressed last meeting – Kord
   5. Update on status of school building – Michael
10. Old Business
    1. Discuss purchase of an A-V package with ARPA funds – George
    2. Discuss Ooma Office or other phone service – George
    3. Discuss purchasing Microsoft 365 – Michael/Bea/Jordan
    4. Report on RFP for new plow truck – George
    5. Discuss the status of the Meeting House’s electrical system – George
    6. Discuss leveling fuel tank at Town Office – George
11. Adjourn regular meeting & stop recording. 

The next Regular Selectboard Meeting – Monday May 6th at 5:30 pm

Kord Scott is inviting you to a scheduled Zoom meeting.

Topic: Regular Selectboard Meeting

Time: Apr 15, 2024 05:30 PM Eastern Time (US and Canada)

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Windham, VT Selectboard Meeting Agenda
Hybrid Meeting – In-person at the Meeting House & Online via Zoom
Monday, June 3, 2024 at 5:30 PM

To the Public: If you want to join us via Zoom or by phone, an invitation with the link is included at the end of the agenda.

Please keep yourself muted while not speaking to minimize background noise.

Note: Action may be taken on any agenda item.

1) Start recording & call meeting to order

2) Additions/deletions and/or changes to the agenda

3) Announcements/reminders

4) Act on minutes from the 5/20/24 Selectboard Meeting

5) Public Comment – Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair with order maintained. The selectboard cannot discuss items that are not on this agenda.

6) Correspondence – Limited to topics that are not on the agenda. There can be no public comments or selectboard discussion of correspondence at this meeting.

7) Payroll/Bills: Discussion/motions to approve check warrant report(s) (sign at the meeting)

8) Guest and Staff Reports with Discussion and Possible Decisions

• A) Road Forman – Richard Paré (RFPs for plow truck, W. Windham stream erosion & Cobb Brook Rd, Town Garage property, Christmas Tree Rd, repaving White Rd., invasives on roadside)
• B) Grant Strategist – Cathy Edgerly Fales (various grants, fire marshal update, town folks contact info)
• C) Treasurer – Kathy Scott (RFP for audit)
• D) Listers – Antje Rupert (grievances.)
• E) Town Clerk – Ellen McDuffie (misc. update, misc office maintenance items)

9) New Business

• A) Update on $9500 Grants In Aid award – Kord/Imme
• B) Updates to Open Meeting Law requirements – Cathy/Kord
• C) Regulations/Permit for utilities crossing a town road – Kord
• D) Decide who will write Selectboard Update for WN&N – Kord

10) Old Business

• A) Update on AV equipment purchases – George
• B) Discuss any SB requirements for June 8 town meeting re school budget – Michael
• C) Update on Hazard Mitigation Grant opportunity – application due June 21st – Kord
• D) Update on US Talc and maintenance of their pond’s overflow on White Road – Kord
• E) Update on potential upgrades for phone & internet services with info on CCI and DVFiber – George

11) Executive Session re “pending or probable civil litigation or a prosecution to which the public body is or may be a party”

12) Adjourn regular meeting & stop recording.

The next Regular Selectboard Meeting – Monday June 17 at 5:30 pm

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The Windham, VT Meeting House Committee meeting
5:00 PM Thursday, March 28, 2024
Online only, via zoom, see link below

⦁ Start recording; call meeting to order

⦁ Additions/deletions to the Agenda

⦁ Announcements/reminders

⦁ Act on minutes from February 22, 2024

⦁ Treasurer’s Report

⦁ New Business
⦁ Coat Rack – get pricing
⦁ Keurig coffee maker – $140 at Target
⦁ Landscape pavers for parking area: ⦁ click here for sample details
⦁ Request for Bocce ball court: ⦁ Clic⦁ k ⦁ here for court details
⦁ David Cherry has a drone video of TMH. Roof looks good except 1 tile is askew.
⦁ American & Vermont flags/stands – still need for downstairs
⦁ Water tank failure and subsequent repair by Cushing & Sons
⦁ Town Meeting review – easier access for voting
⦁ Any issues on our part from Town Meeting

⦁ Old Business
⦁ Water filter replacement – where are we Tom?
⦁ Fire Alarm system – installed and working as of end of February
⦁ Fire Company has a key to the building
⦁ Fire Suppression Hood system – temporarily stored off-site. SB awaits recommendation
⦁ Generator – prepare RFP on hold for now, pending new grant submission
⦁ PACIF Risk Management Report (fix exterior GFCI, fire extinguisher monthly inspections, heating system inspection, fire alarm system inspection, partially blocked exit path, rental agreement)
⦁ Facility Use & Rental Agreement

⦁ Adjourn meeting and stop recording

Next regular monthly meeting scheduled for April 25, 2024

Topic: Meeting House Committee

Time: Mar 28, 2024 05:00 PM Eastern Time (US and Canada)
Every month on the Fourth Thu, 9 occurrence(s)
Mar 28, 2024 05:00 PM
Apr 25, 2024 05:00 PM
May 23, 2024 05:00 PM
Jun 27, 2024 05:00 PM
Jul 25, 2024 05:00 PM
Aug 22, 2024 05:00 PM
Sep 26, 2024 05:00 PM
Oct 24, 2024 05:00 PM
Nov 28, 2024 05:00 PM
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——————————————————————————————————————

Windham, VT Special Selectboard Meeting Agenda

Hybrid Meeting – In-person at Town Office & Online via Zoom

Monday, March 18, 2024 at 5:30 PM

To the Public:  If you want to join us via Zoom or by phone, an invitation with the pertinent information follows.

Please keep yourself muted while not speaking to minimize background noise.

Note: Action may be taken on any agenda item.

1. Start recording & call the meeting to order
2. Elect Selectboard Chair and Vice Chair for the ensuing year
3. Additions/deletions and/or changes to the agenda
4. Announcements/reminders
5. Act on minutes from the 2/19/24 & 2/26/24 Selectboard Meetings and 3/9/24 Annual Town Meeting
6. Public Comment – Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair and order must be maintained. The selectboard cannot discuss items that are not on this agenda.
7. Correspondence – Limited to topics that are not on the agenda. There can be no public comments or selectboard discussion of correspondence at this meeting.
8. Payroll/Bills: Discussion/motions to approve check warrant report(s) (sign at the meeting)
9. Reorganization for 2024
   1. Review, revise, adopt Selectboard Letter to Town Officials
   2. Review, revise, adopt Conflict of Interest Policy
   3. Review, revise, adopt Rules of Procedure
   4. Review, revise, appoint Town Officials
   5. Review, revise, appoint Town Officials/Committee Members (expiring ones listed)
      1. Road Commissioner – Kord Scott
      2. Constable –
      3. Grant Administrator – Imme Maurath
      4. Grant Strategist – Cathy Fales
      5. Planning Commissioner – Katherine Wright, Chris Cummings
      6. Representatives to Windham Regional Commission – Carolyn Partridge & Bill Dunkel
      7. Selectboard Clerk – Mary McCoy
      8. Tree Warden – Walter Woodruff
      9. Building Safety Officer – Ron Cohen
      10. Co-Emergency Management Coordinators- Imme Maurath & ?
      11. Radio Amateur Civil Emergency Service Operators – Tan Bronson & Jim McCandless
      12. Energy Coordinator – Bill Dunkel
      13. Energy Committee Member – Vance Bell
      14. Citizens Advisory Comm./Housing Rehab. Dev. Grant – Bonnie Chase & Michael Simonds
      15. Green-up Co-coordinators – Ellen McDuffie & Kathy Jungermann
      16. Social Services Committee Members – Tom Widger, Marcia Clinton, Skip Raymond, and Barbara Jean Quinn
      17. Meeting House Committee Members – Louise Johnson
      18. Deerfield Valley Communications District Reps – David Cherry & Chris Cummings
      19. Review other positions recommended by the VLCT

10)  Staff Reports with Discussion and Possible Decisions

A) Road Foreman – Richard Paré (1^st meeting of the month unless otherwise needed)

B) Grant Administrator – Imme Maurath

C) Grant Strategist (needs assessment) – Cathy Edgerly Fales

D) Planning Commission (zoning permit changes) – Bill Dunkel

E) Meeting House Committee (generator bids) – Maureen Bell

F) Town Clerk – Ellen McDuffie

G) Treasurer – Kathy Scott

1. Old/New Business
   1. Discuss updated zoning permit app submitted for review (if not covered above) – Bill D/all
   2. Discuss new telephone system – George
   3. Evaluate Town Meeting 2024 – all
   4. Report on MRGP report and fee due 4-1-24 – Kord
   5. Discuss need for further research on exhaust hood, etc. – Kord
   6. FHWA project update – including guardrail discussion (if not covered above)
2. Adjourn regular meeting & stop recording.

  The next Regular Selectboard Meeting – Monday April 1^th at 5:30 pm

 Kord Scott is inviting you to a scheduled Zoom meeting.

Topic: Regular Selectboard Meeting

Time: Mar 18, 2024 05:30 PM Eastern Time (US and Canada)

Join Zoom Meeting

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Meeting ID: 870 3484 3720

Passcode: 372380

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