Board of Civil Authority Meeting

Windham, VT Regular Selectboard Meeting Agenda
Remote-Only Meeting via Zoom
Monday, October 30, 2023 at 5:30 PM
To the Public: In accordance with Act 1 (H.42), we are permitted to hold remote-only public meetings
until 7/1/2024. If you want to join us, either by phone or online, an invitation with all the pertinent
information follows. Please keep yourself muted while not speaking to minimize background noise.
Note: Action may be taken on any agenda item.
1
1)
Start recording & call meeting to order
2)
Additions/deletions and/or changes to the agenda
3)
Announcements/reminders
4)
Act on minutes from the 10/16/23 and 10/23/23 Selectboard Meetings
5)
Public Comment: Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair and order must be maintained. The selectboard cannot discuss items that are not on this agenda.
6)
Correspondence: Limited to topics that are not on the agenda. There can be no public comments or selectboard discussion of correspondence at this meeting.
7)
Payroll/Bills: Discussion/motions to approve pay orders and to have Kord sign for SB
8)
Staff Reports and Discussion
A)
Discuss/decide final steps for solar array – Mac
B)
Update on municipal planning grant and other grants – Cathy
C)
Update on Wheeler Road/FEMA project reimbursement request – Imme
D)
Update on Route 121 culvert project, easement plans/letters to go out – Kord/Imme
E)
Update on current FHWA projects – Kord/Imme/Richard
F)
Update on current FEMA projects – Kord/Imme/Richard
9)
New Business
A)
Registration Renewal for SAM Cage Code 5J2C7 – due November 11 – Kord
B)
Discuss complaints re listers – Kord
10)
Old Business
A)
Reschedule executive session with Chris Cumming re conflict of interest – Kord
B)
Report on TAP grant for transportation alternatives – Kord/Michael
C)
Update re box culvert/beaver deceiver at Burbee Pond & West Windham Rds. – Kord
D)
Discuss payment plan for the Meeting House stove exhaust hood – Kord
E)
Update on Town Office propane tank service request – George
F)
Update on Meeting House monitoring system’s contacts and key lock box – Kord
G)
Update on Altpfart property demolition – Kord
11)
Adjourn regular meeting & stop recording.

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Windham, VT Regular Selectboard Meeting Agenda
Remote-Only Meeting via Zoom (Zoom link on Page 2)
Monday, October 16, 2023 at 5:30 PM
To the Public: In accordance with Act 1 (H.42), we are permitted to hold remote-only public meetings
until 7/1/2024. If you want to join us, either by phone or online, an invitation with all the pertinent
information follows. Please keep yourself muted while not speaking to minimize background noise.
Note: Action may be taken on any agenda item.
1
1)
Start recording & call meeting to order
2)
Additions/deletions and/or changes to the agenda
3)
Announcements/reminders
4)
Act on minutes from the 10/2/23 Selectboard Meeting
5)
Public Comment: Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair and order must be maintained. The selectboard cannot discuss items that are not on this agenda.
6)
Correspondence: Limited to topics that are not on the agenda. There can be no public comments or selectboard discussion of correspondence at this meeting.
7)
Payroll/Bills: Discussion/motions to approve pay orders and to have Kord sign for SB
8)
Staff Reports and Discussions
A)
Discussion on Planning Commission todo and support issues (clerk, etc.) – Bill/Kord
B)
Discuss/decide on new copier for Town Office – Ellen/Michael
C)
Report on the Animal Control Officer’s input on unregistered dogs – Ellen
D)
Update on webmaster plans – Vance/Kord
E)
Update on “brunch & brainstorm” meeting and grants for the Meeting House – Cathy
F)
Discuss giving excess solar generation to a nonprofit – Mac
9)
New Business
A)
Discuss November 6 meeting plans, due to Kord’s absence – Kord
B)
Discuss Town Office Propane Tank issue – George
C)
Discuss WHR truck accident & request to eliminate/divert overweight vehicle traffic – Kord
D)
Approve 2023 Winter Roads Policy – Kord
E)
Discuss Road Crew evaluation plans – Kord
F)
Discuss 2024 TAP (transportation alternatives) grant opportunity – Kord
10)
Old Business
A)
Update on Wheeler Road project – Kord
B)
Update on plans for temporary culverts removed from Wheeler Rd. – Kord
C)
Update on RT121 culvert project, easement plans/letters to go out – Kord
D)
Update on FEMA and FHWA projects – Kord
E)
Update on Meeting House oil tank inspections – Maureen
F)
Update on Meeting House monitoring system company request for contacts and key– Kord
G)
Set a date for executive session to follow up on Conflict of Interest complaint – Michael
H)
Update on Alptfart property demolition – Kord
11)
Adjourn regular meeting & stop recording.
Next regular Selectboard Meeting will be announced at this meeting.

Topic: Regular Selectboard Meeting
Time: Oct 16, 2023 05:30 PM Eastern Time (US and Canada)
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Windham, VT Regular Selectboard Meeting Agenda
Remote-Only Meeting via Zoom
Monday, October 2, 2023 at 5:30 PM
To the Public: In accordance with Act 1 (H.42), we are permitted to hold remote-only public meetings
until 7/1/2024. If you want to join us, either by phone or online, an invitation with all the pertinent
information follows. Please keep yourself muted while not speaking to minimize background noise.
Note: Action may be taken on any agenda item.

1)
Start recording & call meeting to order
2)
Additions/deletions and/or changes to the agenda
3)
Announcements/reminders
4)
Act on minutes from the 9/18/23 Selectboard Meeting
5)
Public Comment: Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair and order must be maintained. The selectboard cannot discuss items that are not on this agenda.
6)
Correspondence: Limited to topics that are not on the agenda. There can be no public comments or selectboard discussion of correspondence at this meeting.
7)
Payroll/Bills: Discussion/motions to approve pay orders and to have Kord sign for SB
8)
Staff Reports and Discussion
A)
Update on Highway Department work/issues – Richard
B)
Discuss Winter Roads Policy – Kord/Richard
C)
Update re unregistered dogs – Ellen
D)
Discuss Town Office copier estimates – Ellen/Kord/Brennan Fusco
9)
New Business
A)
Discuss Planning Commission support needs (clerk, etc.) – Kord/Bill
10)
Old Business
A)
Update on webmaster search – Kord/Michael/Paul Bensen
B)
Update on Fire Alarm/Monitoring at the Meeting House – Pat/Kord
C)
Update on Solar project at the TO – Kord/Mac
D)
Update re box culvert/beaver deceiver at Burbee Pond & West Windham Rds. – Kord
E)
Update on FEMA and FHWA projects – Kord
F)
Update on Wheeler Road culvert project – Kord
G)
Update on Alptfart property demolition – Kord
H)
Update on Meeting House oil tank inspections – Kord
11)
Adjourn regular meeting & stop recording.
Next regular Selectboard Meeting will be Monday, October 16, 2023 at 5:30 PM
The Zoom link to the meeting is on the next page.

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Meeting ID: 858 4586 8757
Passcode: 773218
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Windham, VT Regular Selectboard Meeting Agenda
Remote-Only Meeting via Zoom (Link on Page 2)
Monday, September 18, 2023 at 5:30 PM
To the Public: In accordance with Act 1 (H.42), we are permitted to hold remote-only public meetings
until 7/1/2024. If you want to join us, either by phone or online, an invitation with all the pertinent
information follows. Please keep yourself muted while not speaking to minimize background noise.
1
1)
Start recording & call meeting to order
2)
Additions/deletions and/or changes to the agenda
3)
Announcements/reminders
4)
Act on minutes from the 9/5/23 Selectboard Meeting
5)
Public Comment: Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair and order must be maintained. The selectboard cannot discuss items that are not on this agenda.
6)
Correspondence: Limited to topics that are not on the agenda. There can be no public comments or selectboard discussion of correspondence at this meeting.
7)
Payroll/Bills: Discussion/motions to approve pay orders and to have Kord sign for SB
8)
Staff Reports and Discussion
A)
Solar array bids – review recommendations & award – Kord
B)
Update re 9/23 “Brunch & Brainstorm” event at the Meeting House – Cathy
C)
Discuss town office copier status – Ellen/Kathy
9)
New Business
A)
Discussion request from Leigh Merinoff re dog rabies vaccinations – Kord
10)
Old Business
A)
Update on First Light internet service availability – Kord
B)
Update re Box Culvert/Beaver Deceiver at Burbee Pond & West Windham Rd. – Kord
C)
Update on FEMA project – Kord
D)
Update on FHWA project – Kord
E)
Update on VLCT/PACIF meeting re the constable liability issue – Kord
F)
Update on insurance & legal input re Meeting House fire safety inspection – Kord
G)
Update on legal input re the town’s official relationship to Friends of the Meeting House – Kord
H)
Update on Alptfart property demolition – Kord
I)
Update on the VLCT comments re resident concerns about agenda item wording – Kord
11)
Adjourn regular meeting & stop recording.

Next regular Selectboard Meeting will be Monday, October 2, 2023 at 5:30 PM

Time: Sep 18, 2023 05:30 PM Eastern Time (US and Canada)
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Windham, VT Regular Selectboard Meeting Agenda
Remote-Only Meeting via Zoom
Tuesday, September 5, 2023 at 5:30 PM
To the Public: In accordance with Act 1 (H.42), we are permitted to hold remote-only public meetings
until 7/1/2024. If you want to join us, either by phone or online, an invitation with all the pertinent
information follows. Please keep yourself muted while not speaking to minimize background noise.
1
1) Start recording & call meeting to order
2) Additions/deletions and/or changes to the agenda
3) Announcements/reminders
4) Act on minutes from the 8/21/23 Selectboard Meeting
5) Public Comment: Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair and order must be maintained. The selectboard cannot discuss items that are not on this agenda.
6) Correspondence: Limited to topics that are not on the agenda. There can be no public comments or selectboard discussion of correspondence at this meeting.
7) Payroll/Bills: Discussion/motions to approve pay orders and to have Kord sign for SB
8) Guest Introductions, Staff Reports and Discussions
A) Updates on Town Office Solar Array
1) Welcome any solar company guests – Mac
2) Open bids for solar array – Kord/Mac
3) Report on Town Office roof’s condition – George
4) Set time to award solar bid – Kord
B) Road Foreman’s report – Richard
1) Report on current work – Richard
2) Update on Wheeler Road Culvert replacement project – Kord/Richard
3) Update on FEMA projects – Kord/Richard
4) Update on FHWA (Fed Highway Aid) projects – Kord/Richard
5) Discuss construction deadline for all FY23 VTrans GIA work (due 9/30) – Kord
6) Discuss the beaver situation on Burbee Pond @ West Windham Rd box culvert – Michael
C) Present ARPA recommendation to use $44,000 for Meeting House improvements – Mac/Bill D.
D) Update re townwide meeting on Meeting House – Cathy
9) New Business
A) Discuss Friends permission request to correct Meeting House door swing – Pete/Kord
B) Discuss providing a Planning Commission clerk – Kord
C) Discuss new library trustee appointment – Maureen
10) Old Business
A) Update on ZBA meeting re DiStephano stop work order – Kord/Bill D.
B) Adopt LHMP – Kord
C) Discuss legal advice re constable liability issue – Kord
D) Update on Altpfart property – Kord/Michael S
E) Update re ZBA decision re DiStefano property on Wheeler Road – Kord/Bill
11) Adjourn regular meeting & stop recording. Next regular Selectboard Meeting will be Mon, Sept 18, 2023 at 5:30 PM