Regular Selectboard Meeting

Windham, VT Regular Selectboard Meeting Agenda
Hybrid Meeting – In-person at the Meeting House & Online via Zoom
Monday, April 7, 2025 at 5:30 PM
To the Public: If you want to join us via Zoom or by phone, an invitation with the link is included at the end of
the agenda. Please keep yourself muted while not speaking to minimize background noise.
Note: Action may be taken on any agenda item.

1) Start recording & call meeting to order
2) Additions/deletions and/or changes to the agenda
3) Announcements/reminders
4) Act on minutes from the March 17 and March 24, 2025 Selectboard Meetings
5) Public Comment – Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair with order maintained. The selectboard cannot discuss items that are not on this agenda.
6) Correspondence – Limit to topics that are not on the agenda. There can be no public comments or selectboard discussion of correspondence at this meeting.
7) Payroll/Bills: Discussion/motions to approve check warrant report(s) (Kord will sign if approved)
8) Staff Reports with Discussion and Possible Decisions
A) Town Clerk – Bea Eliastam – update on her activities since becoming clerk
B) Emergency Manager/Grant Admin – Imme Maurath/Kord – LEMP report for signing/TAP grant award/ Ice storm emergency support request
C)  Auditors – Kathy, Pat, and Becky – discuss two proposals received for professional audit
D) Listers – Antje Ruppert – report on Lister activities/BTA hearing requirement
E) Grant Strategist – Cathy Fales – update on VDRC, project management of Meeting House grants
F) Meeting House Committee – Kord & Maureen – update on recent meeting discussions9)
9) New Business
A) Nemrc Bulk Time Agreement – All
B) Review Parking Lot and determine priorities – All
C) Update on annual report and operating fee due to Municipal Roads General Permit (MRGP) – Kord
D) Decide who will write the next SB Report for the News & Notes – All
E) Discuss scheduling hearing for recommended zoning bylaw changes – George
10) Old Business
A) Appointment of town officials – All
B) Update on Imerys offer to donate to town Trout Meadows property on White Road – Kord
C) Sign Vermont’s 250th Anniversary Resolution – Michael
D) Update on Frendly Gathering permits/interim bylaw changes/liquor license request – Kord
E) Update on Schoolhouse – Michael
F) Discuss options for phone and internet services – Michael & George
G) Update on Abbott road project box culvert order – Kord
H) Update on Rt121 culvert project Waters contract – Kord
I) Update on State Ethics Liaison – George
11) Adjourn meeting & stop recording.

The next Regular Selectboard Meeting is Monday, April 21, 2025 at 5:30 pm

Kord Scott is inviting you to a scheduled Zoom meeting.
Topic: Regular Selectboard Meeting
Time: Apr 7, 2025 05:30 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/89314801163?pwd=E1MJeX5HkAYYLinNVkQsWtAgtgdBNO.1
Meeting ID: 893 1480 1163
Passcode: 942315
Find your local number: https://us02web.zoom.us/u/kd5aQTLfyn

The Windham, VT Meeting House Committee special meeting

5:00 PM Wednesday, April 2, 2025

In-person at Meeting House and online via zoom, see link below

1. Start recording; call meeting to order
2. Additions/deletions to the agenda
3. Announcements/reminders
4. Public Comment
5. Act on minutes from March 5, 2025
6. Treasurer’s report
7. Old Business

• Kitchen upgrades

Join Zoom Meeting

https://us02web.zoom.us/j/84415181048?pwd=NtmfrIuhfwtIyghgCc0PIcblnZWhqC.1

Meeting ID: 844 1518 1048                                   Passcode: 946620

Dial by your location                                                  • +1 646 931 3860 US

Board of Directors Special Meeting
Windham School District
Thursday, March 26th, 2025, at 11:30 a.m.
Windham Elementary School & Zoom
Join Zoom Meeting: Click Here
Meeting ID: 865 2313 5601
Passcode: 709005

Board Meetings on BCTV: https://www.brattleborotv.org/windham-elementary-school-board

Call to order     11:30am

Public Comment

Policy (Limit 3 min per comment, directed to the school board chair, maintain order and decorum, use a zoom timer to countdown, one response per agenda item)

Changes to the Agenda

Executive Session

• “I make a motion for the Board to enter Executive Session under Title 1, Section 313 of the Vermont Statutes Legal Consultation 313 (1)(f)(2)”

Adjourn          12:00pm

Next Meeting: April 10th, 2025 – Tentative

Windham, VT Special Selectboard Meeting Agenda
Hybrid Meeting – In-person at the Meeting House & Online via Zoom
Monday, March 24, 2025 at 5:30 PM
To the Public: If you want to join us via Zoom or by phone, an invitation with the link is included at the end of
the agenda. Please keep yourself muted while not speaking to minimize background noise.
Note: Action may be taken on any agenda item.

1) Start recording & call meeting to order
2) Additions/deletions and/or changes to the agenda
3) Announcements/reminders
4) Public Comment – Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair with order maintained. The selectboard cannot discuss items that are not on this agenda.
5) Executive Session to discuss “the negotiating or securing of real estate purchase or lease options”
6) Discuss the “Imerys – Town Donation Agreement of Hamm Property”
7) Adjourn meeting and stop recording.

The next Regular Selectboard Meeting is Monday, April 7, 2025 at 5:30 pm

Kord Scott is inviting you to a scheduled Zoom meeting.

Topic: Windham Special Selectboard Meeting

Time: Mar 24, 2025 05:30 PM Eastern Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/87194850481?pwd=RSoXnPTZCMYKYUmAbcY0QbF5W108nS.1

Meeting ID: 871 9485 0481
Passcode: 771397
Find your local number: https://us02web.zoom.us/u/kcuRktqMWT

Windham, VT Regular Selectboard Meeting Agenda
Hybrid Meeting – In-person at the Meeting House & Online via Zoom
Monday, March 17, 2025 at 5:30 PM
To the Public: If you want to join us via Zoom or by phone, an invitation with the link is included at the end of
the agenda. Please keep yourself muted while not speaking to minimize background noise.
Note: Action may be taken on any agenda item.

1) Start recording & call meeting to order
2) Selectboard members take the Oath of Office (JP Mac administers the Oath)
3) Elect Selectboard Chair & Vice Chair
4) Additions/deletions and/or changes to the agenda
5) Announcements/reminders
6) Act on minutes from the February 24, 2025 Selectboard Meeting and March 4, 2025 Town Meeting
7) Public Comment – Limit of 3 minutes/comment. Limited to topics that are not on the agenda. Comments should be directed to the chair with order maintained. The selectboard cannot discuss items that are not on this agenda.
8) Correspondence – Limit to topics that are not on the agenda. There can be no public comments or selectboard discussion of correspondence at this meeting.
9) Payroll/Bills: Discussion/motions to approve check warrant report(s) (Kord will sign if approved)

10) Staff Reports with Discussion and Possible Decisions
A) Grant Strategist – Cathy Fales (grant updates)
B) Zoning Admin – Will Goodwin (discuss charging fee for zoning compliance letters/CAI mapping)
C) Listers – Antje Ruppert (updates on Lister activities)
D) Planning/Energy – Bill Dunkel (update on various Planning Com & Energy Com matters)

11) New Business
A) Discuss Town Meeting (what went well, what didn’t, etc.) – All
B) Discuss Everett Hammond’s recommendation re Abbott Road culvert replacement project – Kord
C) Award the Route 121 culvert replacement per Otter Creek’s recommendation – Kord
D) Discuss the Nature Conservancy offer in lieu of taxes – Kord
E) Discuss appointing Margo Ghia as MPM for Salt Shed project – Kord

12) Reorganization for 2025
A) Review, revise, adopt Rules of Procedure
B) Discuss compliance requirements re Open Meeting Law & Municipal Code of Ethics (training and other steps are needed)
C) Designate day, time, and place of regular Selectboard meetings
D) Designate locations for posting meeting notices
E) Designate newspaper of record for public notices
F) Designate one Selectboard member to sign pay orders on behalf of Selectboard

13) Executive Session regarding appointments for Town Officials/Committee Members
14) Adjourn meeting and stop recording.

The next Regular Selectboard Meeting is Monday, March 17, 2025 at 5:30 pm

Kord Scott is inviting you to a scheduled Zoom meeting.
Topic: Regular Selectboard Meeting
Time: Mar 17, 2025 05:30 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/84115815173?pwd=S6CGp0OfABKn8hx0e6bpyRaWbWVVXZ.1
Meeting ID: 841 1581 5173
Passcode: 578887
Find your local number: https://us02web.zoom.us/u/kb375Mcs1L

APPOINTED OFFICIALS – Those currently serving whose terms have expired
Town Attorney – Bob Fisher
Town Engineer – Everett Hammond
Town Health Officer – Pat McLaine
Road Commissioner – Kord Scott
Selectboard Clerk – Mary McCoy (Mac)
Zoning Administrator – Will Goodwin
Grant Administrator – Imme Maurath
Grant Strategist/Writer– Cathy Fales
Webmasters – Bea and Jordan Eliastam
Planning Commission/ZBA – Tom Johnson
Energy Committee – Dawn Bower and Michael Simonds
Energy Coordinator – Bill Dunkel
Representative to Windham Regional Commission – Bill Dunkel and Cathy Fales
Emergency Management Coordinator – Imme Maurath
Citizens Advisory Committee – Sally Hoover
Conservation Commission – Dawn Bower and Ellen McDuffie
Meeting House Committee – Dawn Bower and Eileen Widger
DVFiber Representatives – David Cherry and Chris Cummings
Forest Fire Warden – J. Richard Weitzel
Deputy Forest Fire Warden – Ralph Wyman
E-911 Coordinator – Bill Casey
Emergency Communications – Tan Bronson and Jim McCandless
Green Up Day Coordinator – Ellen McDuffie (Kathy Jungermann volunteered to be co-coordinator)
Social Services Committee – Marcia Clinton, Pat McLaine, Barbara Jean Quinn, Carlton Raymond, and Tom Widger (all are appointed for one year)
Tree Warden – Walter Woodruff (must certify with State)

Vacant Positions
Building Safety Officer – one vacancy
Constable – one vacancy
Citizens Advisory Council – one vacancy

Board of Directors Meeting

Windham School District

Thursday, March 13th, 2025, at 4:00 p.m.

Windham Elementary School & Zoom

Join Zoom Meeting: Click Here

Meeting ID: 865 2313 5601

Passcode: 709005

Board Meetings on BCTV: https://www.brattleborotv.org/windham-elementary-school-board

Call to Order by Superintendent for Annual Reorganization                                                                                                  

Public Comment 4:00 pm

Policy (Limit 3 min per comment, directed to the school board chair, maintain order and decorum, use a zoom timer to countdown, one response per agenda item)

Changes to the Agenda

1. New Business   4:15 pm
   • Elect Officers
     1. Chair
     2. Vice-Chair
     3. Clerk

• Elect WCSU Representatives (1) & WCSU Policy Committee (1)
• Regular Board Meeting Schedule
• Designate Locations for Posting Agendas (3 physical locations)
• Agree on use of Robert’s Rules of Order
• Discuss/Adopt/Sign VSBA Code of Ethics
• Designate a Newspaper
• Internet Discontinuation – July 1 – discussion, action
• District Audit Reports
• Transportation Stipend Process – discussion, action
• Superintendent Report
• School Building sale to town- discussion, action

2. Old Business    5:15 pm
   • Approve Minutes of 11/21/24, 12/12/24, 1/16/25, 1/29/25, 2/13/25, & 3/4/25- discussion, action
   • Approve Financials – discussion, action

3. Adjourn                                        5:30 pm                                                                                                                                

Next Meeting: April 10th, 2025 – Tentative